Ticketor offers two solutions for recurring or similar events.
1- Replicating events:
If you have an event that recurs a few times or you have events that are similar, you can create the first event, make sure it is perfectly complete and ready to sell. Then edit the event and from the "Details" tab, duplicate it.
A duplicate event gets generated and you can edit it and change the date, time or other details.
Similarly, you can replicate an old event, such as your last year event, to create a new event. All your past events are available in the Event Manager section. Set the filters properly to see your past events.
If the original event has any tickets sold, those tickets will come back in the duplicate event as unsold. In other words, the duplicate event will be fresh with no tickets sold.
The duplicate event will be set to "Private" by default so it does not become available to buyers right away. When you are done with the adjustments, un-tick the private box and make the event available to public.
Please note that the event and its duplicates will not be connected in any way and any change in one will not affect the other.
2- Recurring events:
If you have events that run several times on a schedule, you can make the event recurring and set the schedule on a daily, weekly, monthly or annual basis or you can just add single instances.
For example, you can create an event that runs every Saturday and Sunday in the summer. If the event does not run on a certain weekend, you can add that weekend as an exclusion.
If the event runs multiple times a day, simply add multiple 'Recurrences' for each day.
The recurring event shows up on the buyer side on your event-list page as a single event. When the user clicks to buy tickets, they will be taken to the calendar to select the event instance based on the date and time.
When you create a recurring event, you actually create a recurring event template with a certain schedule. On the event manager page at "Control Panel > Events & Venues > Events", recurring templates are identified by icon.
The recurring event might have a few or thousands of instances. On the buyer side, the buyer can see all the upcoming instances of the event on the calendar. However, to keep things nice and clean, on the admin side, the instances are only shown (generated), when a buyer tries to buy tickets for a certain instance. At that time, the system generates a new instance of the event from the template.
On the event manager page, instances of a recurring event are identified by either a (link) icon or (broken link) icon.
Normally, all the instances of the event are linked to the template. However, you might want to change some instances manually. For example, you might have a special instance with a different pricing, title, or description. Or you might want to block some seats for an instance of the event. In that case, you can edit the instance and make the changes. If the instance does not appear on the list to edit, try to add a ticket for that instance to your shopping cart to force the instance to get generated. At this point, the event will show with a broken link, meaning that it is modified from the original template.
If you update the template later, all the new instances of the event that will be generated in the future will be created from the updated template. Also, the system will automatically delete all the instances that have not sold any tickets and whose link to the template is not broken, so they will eventually regenerate from the new template; but any instances that have already sold tickets or have a broken link, meaning that you have manually updated them, won't get the updates, unless you tick the “Overwrite all future instances of this recurring event” checkbox when saving the template. If you tick the overwrite checkbox, all the information of the instances of the event will get overwritten by the template, except for any changes to tickets, pricing, blocked seats or sold seats.
Warning: Recurring events feature is so powerful and you can create hundreds of events with few clicks. Always create the event as a single event, test it out carefully without buying any tickets, to make sure it is how you expect it to be. Then convert it to recurring and set the schedule. Be very careful when setting up the schedule and always verify on the calendar to make sure the event dates are correct and that you have not accidentally created extra events. Make sure that holidays and the days you don't have an event on, are properly excluded and that they don't show up on the calendar.
Recurring events, with time-slots, that can be used to admit the visitors to an event or activity are explained in details at the following blog and video:
How to create recurring events, classes or booking system with time-slots, using Ticketor
